Academic Policy
The New Vision Institute serves as the official guide for degree requirements, academic policies and regulations, criteria for majors, minors, and concentrations, as well as the definitions of individual courses. Students are encouraged to familiarize themselves with the Catalog section on Academic Rules and Procedures, which includes extensive information on degree requirements, academic credit, academic status, satisfactory progress, and leaves, withdrawals, and readmission.
Academic Probation
Probation at the university is a serious matter. Students who do not clear their academic probation by the end of the next quarter of admission will be subject to dismissal from the College of Letters & Science. It is very important for students to visit a college counselor to understand their academic status and to ensure that they are aware of the measures they need to take to return to good academic standing. Students are placed on academic probation if they have less than a cumulative 2.0 GPA when attempting 12 or more units.
• To earn sufficient grade points and achieve good academic standing, students must enroll in and pass letter-graded coursework each quarter.
• If a student receives incomplete grades in all courses and takes them on a passed/not passed basis, they will fail to achieve a sufficient GPA and will be placed on probation.
Consequences of Academic Probation
• You may not be able to register for classes until attending a probation workshop.
• Financial aid may be suspended during academic probation.
Attendance Policy
A necessary prerequisite for student learning and academic growth is attending classes at the New Vision Institute. Although implementation requires the professional judgment of the faculty and staff and assumes responsibility of the student in ensuring that their academic objectives are not adversely affected by their college-supported co-curricular activities, this policy sets out guidelines for addressing class attendance and absence issues. The NV also demands that instructors take the student attendance and report it on time.
• Students who miss two consecutive class meetings must be reported to the Department Chair. It is the responsibility of the department to report these students to the Registration Office immediately.
• Any questions about the attendance policy should be directed at the Admission Department.
Cancellation and Refund Policy
•The entire amount except the application fee paid by the student will be fully refunded if the student chooses not to enroll before the first day of instruction.
•A pro-rated refund will be issued if the student withdraws from the program within two weeks from the start of the class.
•If the school closes, cancels, or discontinues a course or program, the full amount of tuition and fees will be refunded to all enrolled students.
•Refunds will be determined based on the last attendance date.
•If a student fails to return to the program by the end of a temporary leave of absence, the refund amount will be determined based on the date of withdrawal or termination, and will be paid within 30 days from the last day of leave of absence.
•All refunds due will be paid within 30 days of the student’s last day of attendance.
New international students who paid the deposit for the first session are NOT ELIGIBLE to get a refund after the I-20 is issued.
Leave of Absence
Taking a leave is a major decision that can have consequences for academics, finance, and mental health. If you would like to discuss taking a leave or other options, please contact the Office of Student Life to arrange a meeting with a dean and discuss alternatives to taking a leave. We recommend that you continue to attend classes until you have made an official decision to take a leave of absence to avoid falling behind on work if you decide to remain enrolled for the quarter. However, the process for taking a leave of absence may differ for each student.
LOA Process
If you need assistance or have general questions about taking a leave, please contact the Registrar Office.
1. Students must submit a LOA request form. The process must be completed within five business days of initiating a leave of absence, or the leave request will be canceled.
2. If the process is not completed within five business days, the leave request will be denied, and the student must stay registered. To initiate a new leave of absence, the student must contact the Registrar's Office with a new effective date. Changing the effective date may affect the tuition refund.
3. Students can take a leave of absence at any time before the quarter. We recommend that students start their leave and complete the absence paperwork at least three weeks before the beginning of the quarter to avoid excessive fees or tuition charges.
4. To extend the leave, the student must complete another Leave and Withdrawal Request form in IRIS. The student must speak with a dean in Student Services and notify their faculty adviser, Financial Aid, and the Business Office of the extension.
5. If the student wants to return earlier than expected, they should contact the Registrar's Office as soon as possible to coordinate their return.
6. All your LOA requests are subject to the approval of the academic dean.
Make-Up Policy
The Testing Center offers make-up assessment facilities to students who are unable to take an exam in the classroom due to an injury, disability, or other excused absence. Students who take their exams at the Testing Center must provide the proctor with the name of their professor, as well as a description of the exam. Students must schedule an appointment to take the exam and plan to arrive 5 minutes before their scheduled time.
Suspension and Dismissal Policy
Suspension
The following are grounds for academic suspension:
• The student’s cumulative GPA is below 2.0 after one quarter of academic probation
• The student does not achieve good academic standing after two quarters of probation regardless of the cumulative GPA.
Dismissal
Students who have not made satisfactory academic progress can be expelled from the Institute. Students who are dismissed may not apply for readmission to the New Vision Institute. We may dismiss any student who fails to earn a GPA of 2.0 during a quarter, regardless of classification or number of hours completed.
Reinstatement
A student who has been suspended for unsatisfactory academic progress may apply for reinstatement after a period of non-enrollment. The submission for reinstatement must be made at least six weeks in advance of the desired quarter of attendance. Please refer to the table above for upcoming deadlines. In order to qualify for reinstatement, students must follow the current New Vision Institute protocol. They will also be required to submit a letter of recommendation/performance evaluation from their current employer, a transcript of any courses taken during the suspension, and a three-quarter academic plan that has been established in consultation with their academic advisor.
Withdrawal & Late fee Policy
Withdrawal & Late fee Policy
Each shown below to get more information about the timelines, recommendations, and the consequences of withdrawal at that time.
Adding Class
In order to add any class after the first-class meeting, you will need an add code. The add code is provided by the instructor and is initially given to students on the waitlist for the class.
Dropping Class
Students are allowed to drop classes without the instructor's approval. However, if you wish to withdraw from a class or classes, it is your responsibility to initiate the process before the appropriate deadline date.
Late Fee
Late registration refers to the act of initially registering for a course during or after the Late Registration period.
• A non-refundable late fee of $30 will be charged to student
Add/Drop Period
Students are allowed to drop any or all of their courses during the regular quarters without academic penalty until the end of the second week of the quarter.
Withdrawal Passing
A student may withdraw from an individual class by reporting to the Registrar’s Office before or on the last day of withdrawal, as set out in the New Vision Institute calendar. Excluding withdrawals from courses due to extenuating circumstances, students during their term at the NV are committed to a maximum of 16 hours of complete course withdrawals. Any further withdrawal fails after the 16-hour mark has been exceeded. Because of the 16-hour time limit, it is recommended that students negotiate with their faculty, academic advisor and financial assistance counselor any potential withdrawals and consider possible options and services before choosing and withdraw.
Withdrawal for Extenuating Circumstances
When a student decides to withdraw from all classes at any point during the quarter due to extenuating circumstances, they must submit an application to the associate dean responsible for overseeing the school principal or the NV director, as appropriate. Examples of extenuating circumstances include the death of an immediate family member, unexpected and difficult events beyond the student's control, extreme emotional distress, physical injury, or illness that has resulted in the student's inability to meet academic obligations in a given term. It should be noted that poor performance in a course does not qualify as an extenuating circumstance. Withdrawals due to extenuating circumstances are still subject to all financial aid and SAP rules and calculations.